Section E: Library Collection

Definitions

• Number Held at Start of Year: The number of items owned by the library at the start of the fiscal year (July 1, 2024). To assist with determining this number, we have prefilled lines E01, E09, E17, and E23 based on end of year numbers from last year as reported on lines E04, E12, E20, and E28. Note that these values are not locked, so you can change them if needed.
• Number Added During Fiscal Year: The number of items added to the collection during the fiscal year (July 1, 2024 – June 30, 2025) whether through purchase or donation.
• Number Withdrawn During Fiscal Year: The number of items withdrawn from the collection during the fiscal year (July 1, 2024 – June 30, 2025) whether through weeding, loss, or other cause.
• Number Held at End of Year: The number of items owned by the library at the end of the fiscal year (June 30, 2025). 

E01: PRINTED BOOKS (# OF ITEMS), HELD AT START OF YEAR: Count the number of printed items held at the beginning of the fiscal year. For reporting purposes, an item is a physical unit of any printed, typewritten, handwritten, mimeographed, or processed work, contained in one binding or portfolio, hardbound or paperbound, which has been cataloged, classified, and/or otherwise made ready for use. 

Books are non-serial printed publications (including music and maps) that are bound in hard or soft covers, or in loose-leaf format. Include non-serial government documents. Report the number of physical items, including duplicates. For smaller libraries, if number of items information is not available, count the number of titles. Books packaged together as a unit (e.g., a 2-volume set) and checked out as a unit are counted as one physical item for collection purposes.

Report only items the library has acquired as part of the collection, whether purchased, leased, licensed, or donated as gifts. Do not include uncataloged paperbacks. Do not include the number of magazine issues or other serial items.

E02: PRINTED BOOKS (# OF ITEMS), ADDED DURING YEAR: Count the number of printed items added during the fiscal year. Report all items the library has acquired as part of the collection whether purchased, leased, licensed, or donated as gifts. Do not include uncataloged paperbacks added. Do not include the number of magazine issues or other serial items added. 

E03: PRINTED BOOKS (# OF ITEMS), WITHDRAWN DURING YEAR: Count the number of printed items withdrawn during the fiscal year for any reason. Include items that were lost or replaced because of condition, or as part of a regular weeding program. Report all items the library acquired as part of the collection, whether purchased, leased, licensed, or donated as gifts. Do not include the number of uncataloged paperbacks withdrawn. Do not include the number of magazine issues or other serial items withdrawn.

E04: TOTAL PRINTED BOOKS (# OF ITEMS), HELD AT END OF YEAR (E01+E02 MINUS E03): Automatically calculates the number of Printed Book items held by the library at the end of the fiscal year. E01 + E02 minus E03.

E05: AUDIO MATERIALS (# OF PHYSICAL ITEMS), HELD AT START OF YEAR: Report the number of physical, audio items held at the beginning of the fiscal year. Report all items the library acquired as part of the collection whether purchased, leased, licensed, or donated as gifts. 

Audio physical items are items on which sounds (only) are recorded. Recordings can be played back mechanically, electronically, or both. Include records, audiocassettes, audio cartridges, audio discs (including audio-CD-ROMs), audio-reels, talking books, and other sound recordings stored in a fixed, physical format. Do not report the number of downloadable audio recordings here. 

Report the number of physical, audio items including duplicates. Items packaged together as a unit (e.g., two CDs for one recorded book) and checked out as a unit are counted as one physical unit.

E06: AUDIO MATERIALS (# OF PHYSICAL ITEMS), ADDED DURING YEAR: Report the number of physical, audio items added during the fiscal year. Report all items the library acquired as part of the collection whether purchased, leased, licensed, or donated as gifts. 

E07: AUDIO MATERIALS (# OF PHYSICAL ITEMS), WITHDRAWN DURING YEAR: Report the number of physical, audio items withdrawn during the fiscal year for any reason. Include items that were lost or replaced because of condition, or as part of a regular weeding program. Report all items the library acquired as part of the collection whether purchased, leased, licensed, or donated as gifts.

E08: TOTAL AUDIO MATERIALS (# OF PHYSICAL ITEMS), HELD AT END OF YEAR (E05+ E6 MINUS E07): Automatically calculates total number of physical audio items held at the end of the fiscal year. E05 + E06 minus E07.

E09: VIDEO MATERIALS (# OF PHYSICAL ITEMS), HELD AT START OF YEAR: Report the number of physical, video items held at the start of the fiscal year. Report all items the library acquired as part of the collection whether purchased, leased, licensed, or donated as gifts.

Physical video materials are items on which moving pictures are recorded, with or without sound. Recordings may be played back mechanically, electronically, or both. Video formats may include tape, DVD, Blu-Ray, and other video recordings stored in a fixed, physical format. Report the number of units including duplicates. Do not report the number of downloadable video recordings here.

Items packaged together as a unit (e.g., two DVDs for one movie) and checked out as a unit are counted as one physical unit. 

E10: VIDEO MATERIALS (# OF PHYSICAL ITEMS), ADDED DURING THE YEAR: Report the number of physical, video items added during the fiscal year. Report all items the library acquired as part of the collection whether purchased, leased, licensed, or donated as gifts.

E11: VIDEO MATERIALS (# OF PHYSICAL ITEMS), WITHDRAWN DURING THE YEAR:  Report the number of physical, video items withdrawn during the fiscal year for any reason. Include items that were lost or replaced because of condition, or as part of a regular weeding program. Report all items the library acquired as part of the collection whether purchased, leased, licensed, or donated as gifts.

E12: TOTAL VIDEO MATERIALS (NUMBER OF PHYSICAL ITEMS), HELD AT END OF YEAR (E09+E10 MINUS E11): Automatically calculates number of physical video items held at the end of the fiscal year. E09 + E10 minus E11.

E13: OTHER LIBRARY MATERIALS (# OF PHYSICAL ITEMS), HELD AT START OF YEAR: Include all physical materials not already reported such as CD-ROM based information products, puzzles, art prints, pamphlets, cake pans, games, puppets, etc. Report all items the library acquired as part of the collection whether purchased, leased, licensed, or donated as gifts. Items packaged together as a unit (e.g., multiple parts for a game) and checked out as a unit are counted as one physical unit. 

E14: OTHER LIBRARY MATERIALS (# OF PHYSICAL ITEMS), ADDED DURING THE YEAR:  Report the number of physical items added during the fiscal year. Report all items the library acquired as part of the collection whether purchased, leased, licensed, or donated as gifts.

E15: OTHER LIBRARY MATERIALS (# OF PHYSICAL ITEMS), WITHDRAWN DURING THE YEAR:  Report the number of items withdrawn during the fiscal year for any reason. Include items that were lost or replaced because of condition, or as part of a regular weeding program.

E16: OTHER LIBRARY MATERIALS (# OF PHYSICAL ITEMS), HELD AT END OF YEAR (E13+E14 MINUS E15): Automatically calculates the number of other library materials held at the end of the fiscal year. E13 + E14 minus E15.

E17: TOTAL PHYSICAL ITEMS, HELD AT START OF YEAR (E01+E09+E17+E23): Automatically sums E01, E05, E09 and E13 to calculate total number of physical items held at the start of the fiscal year.

E18: TOTAL PHYSICAL ITEMS, ADDED DURING YEAR (E02+E10+E18+E24): Automatically sums E02, E06, E10, and E14 to calculate total number of physical items added during the fiscal year.

E19: TOTAL PHYSICAL ITEMS, WITHDRAWN DURING YEAR (E03+E07+E11+E15): Automatically sums E03, E11, E19 and E25 to calculate total number of physical items withdrawn during the fiscal year.

E20: TOTAL PHYSICAL ITEMS, HELD AT END OF YEAR (E04+E12+E20+E26): Automatically sums E04, E08, E12, and E166 to calculate total number of physical items held at the end of the fiscal year.

E-Books

E-books are the digital equivalent of printed books that may be accessed online from an electronic device. E-books also include e-comics. Do not consider resources available for free in the public domain when answering the following questions.

E21: DID THE LIBRARY PROVIDE ACCESS TO E-BOOKS PURCHASED SOLELY BY THE LIBRARY? Answer YES or NO, if unknown, report MISSING.

E22: DID THE LIBRARY PROVIDE ACCESS TO E-BOOKS PURCHASED VIA A CONSORTIUM, COOPERATIVE, OR OTHER SIMILAR GROUP AT THE LOCAL, REGIONAL, OR STATE LEVEL? Answer YES or NO, if unknown, report MISSING.

E23: DID THE LIBRARY PROVIDE ACCESS TO E-BOOKS PROVIDED BY THE STATE LIBRARY AGENCY? Answer YES or NO, if unknown, report MISSING.

Downloadable Serials

Downloadable serials are periodic digital publications equivalent to printed newspapers, magazines, and similar media that are viewed as entire issues rather than as single articles returned from a research query. Do not consider resources available for free in the public domain when answering the following questions. 

E24: DID THE LIBRARY PROVIDE ACCESS TO DOWNLOADABLE SERIALS PURCHASED SOLELY BY THE LIBRARY? Answer YES or NO, if unknown, report MISSING.

E25: DID THE LIBRARY PROVIDE ACCESS TO DOWNLOADABLE SERIALS PURCHASED VIA A CONSORTIUM, COOPERATIVE, OR OTHER SIMILAR GROUP AT THE LOCAL, REGIONAL, OR STATE LEVEL? Answer YES or NO, if unknown, report MISSING.

E26: DID THE LIBRARY PROVIDE ACCESS TO DOWNLOADABLE SERIALS PROVIDED BY THE STATE LIBRARY AGENCY? Answer YES or NO, if unknown, report MISSING.

Downloadable Audio

Downloadable audio are digital files of sound only (e.g., audiobooks, music) that may be accessed online from an electronic device. Do not consider resources available for free in the public domain when answering the following questions. 

E27: DID THE LIBRARY PROVIDE ACCESS TO DOWNLOADABLE AUDIO PURCHASED SOLELY BY THE LIBRARY? Answer YES or NO, if unknown, report MISSING.

E28: DID THE LIBRARY PROVIDE ACCESS TO DOWNLOADABLE AUDIO PURCHASED VIA A CONSORTIUM, COOPERATIVE, OR OTHER SIMILAR GROUP AT THE LOCAL, REGIONAL, OR STATE LEVEL? Answer YES or NO, if unknown, report MISSING.

E29: DID THE LIBRARY PROVIDE ACCESS TO DOWNLOADABLE AUDIO PROVIDED BY THE STATE LIBRARY AGENCY? Answer YES or NO, if unknown, report MISSING.

Downloadable Video

Downloadable videos are digital files of moving visual images with or without sound (e.g., movies, television shows) that may be accessed online from an electronic device. Do not consider resources available for free in the public domain when answering the following questions. 

E30: DID THE LIBRARY PROVIDE ACCESS TO DOWNLOADABLE VIDEOS PURCHASED SOLELY BY THE LIBRARY? Answer YES or NO, if unknown, report MISSING.

E31: DID THE LIBRARY PROVIDE ACCESS TO DOWNLOADABLE VIDEOS PURCHASED VIA A CONSORTIUM, COOPERATIVE, OR OTHER SIMILAR GROUP AT THE LOCAL, REGIONAL, OR STATE LEVEL? Answer YES or NO, if unknown, report MISSING.

E32: DID THE LIBRARY PROVIDE ACCESS TO DOWNLOADABLE VIDEOS PROVIDED BY THE STATE LIBRARY AGENCY? Answer YES or NO, if unknown, report MISSING.

Research Databases

Research databases are organized collections of electronic data or records (e.g., facts, abstracts, articles, bibliographic data, texts, photographs) that can be searched to retrieve information. Do not consider resources available for free when answering the following questions.

E33: DID THE LIBRARY PROVIDE ACCESS TO RESEARCH DATABASES PURCHASED SOLELY BY THE LIBRARY? Answer YES or NO, if unknown, report MISSING.

E34: DID THE LIBRARY PROVIDE ACCESS TO RESEARCH DATABASES PURCHASED VIA A CONSORTIUM, COOPERATIVE, OR OTHER SIMILAR GROUP AT THE LOCAL, REGIONAL, OR STATE LEVEL? Answer YES or NO, if unknown, report MISSING.

E35: DID THE LIBRARY PROVIDE ACCESS TO RESEARCH DATABASES PROVIDED BY THE STATE LIBRARY AGENCY? Answer YES or NO, if unknown, report MISSING.

Online Learning Platforms

Online learning platforms primarily provide instruction, tools, and resources to enhance education, lifelong learning, and skill building. Platforms may offer homework assistance, language learning, test preparation, professional development, resume assistance, hobby instruction, etc. Do not consider resources available for free when answering the following questions.

E36: DID THE LIBRARY PROVIDE ACCESS TO ONLINE LEARNING PLATFORMS PURCHASED SOLELY BY THE LIBRARY? Answer YES or NO, if unknown, report MISSING.

E37: DID THE LIBRARY PROVIDE ACCESS TO ONLINE LEARNING PLATFORMS PURCHASED VIA A CONSORTIUM, COOPERATIVE, OR OTHER SIMILAR GROUP AT THE LOCAL, REGIONAL, OR STATE LEVEL? Answer YES or NO, if unknown, report MISSING.

E38: DID THE LIBRARY PROVIDE ACCESS TO ONLINE LEARNING PLATFORMS PROVIDED BY THE STATE LIBRARY AGENCY? Answer YES or NO, if unknown, report MISSING.